How do I submit an expense claim?

Please submit the following information together with evidence of the expense (invoice, statement and/or receipt) either physically or digitally to the Treasurer.

DETAILS OF THE PAYMENT

• Who or what organisation it is owed the payment.
• What goods or service are we paying them for.
• The value of the payment including the currency.
• Is the payment to be made from the club account or the hut account.

DETAILS OF THE PAYEE

Remember if you have already made the payment and want to be reimbursed than YOU are the payee.
Making payments yourself for later reimbursement is not good practise and should be done only as a last resort.
The auditors have in the past recognised that sometimes circumstances are such that you may need to make an immediate payment yourself but it is a practise that should be avoided unless absolutely essential.

• Name of payee.
• Address of payee. (This is a requirement of our bank).
• Name of payees bank. (This is also a requirement of our bank).
• Address of payees bank including country. (Another requirement of our bank).
• Payees IBAN.
• The payees BIC, bank account number and sort code are optional.